Our Basic Services Include:
- Banking - deposit monthly strata fees, any special levy payments and other incomes of the strata plan.
- Accounts Receivable – manage outstanding fees from owners. Apply late fees and fines in accordance with the strata bylaw as directed by the strata council. Coordinate with lawyer or notary public to register liens against delinquent accounts as requested by strata council. Any legal forms are to be approved and signed by strata council.
- Accounts Payable – receive vendor invoices at our PO Box in Burnaby BC and issue payments on a timely manner (usually once per month) or as instructed by strata council. We provide the strata plan with a single permanent point of contact so vendors can send their invoices and notices.
- Financial Statements – Perform monthly bookkeeping and provide the following financial reports:
- General Ledger – details of monthly transactions.
- Statement of Income and Disbursements– summary of monthly receipts and expenditures against budget items
- Balance Sheet/ Net Worth Statement – summary of Operating, Contingency Reserve funds, receivables and liabilities.
- Highlight any cash flow issues
- Prepare Form B, Form F for strata council signature to fulfill strata document requests from realtors, lenders and notary publics relating to sale and conveyancing of strata lots.
- Assist Strata Council with the preparation of SGM and AGM meeting notices. Prepare draft budget, Special Levy calculations.
Additional Services - Scalable to the Strata's Need:
- Attend AGM as guest and help with meeting contents as needed.
- Assist Council with obtaining quotes for repairs and maintenance of the common property. Onsite vendor visits are coordinated by a Council member or resident;
- Negotiate service or maintenance contracts through request for quotation. For example, garbage collection, janitorial, gardening and other periodic service contracts